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Office Administrator
Nairobi

Job Description

  • Perform general clerical duties to include but not limited to: type setting, photocopying, scanning, record keeping & storing equipments.
  • Supervising and delegating duties to junior staff
  • Handling all emails, letters and parcels (including courier services) dispatch, receipt.
  • Distribution and maintaining of relevant records.
  • Maintaining and replenishing office stationery.
  • Responsible for housekeeping which includes the supervision of outsourced cleaning services, office upkeep as well as the management of the office as whole.
  • Corresponding to mails, taking minutes in management meetings and writing of reports.
  • Preparing invoices and quotations.
  • Follow up of progress on reported client issues and communicating the same to clients.
  • Maintain records and give update of daily and monthly sales report. Ensure neat and immaculate look of the interior and exterior of the premises Management of petty cash disbursement and reconciliation, ensure that all disbursed funds are accounted for with all supporting documents and reconciled.
  • Ensure that petty cash requisition is done promptly.
  • Ensure that all orders are proposed and delivered promptly
  • Prepare and manage daily schedule for the driver and messenger ensuring schedules are done in order of priority and convenience as well as considering cost cutting measures to ensure assigned duties are done promptly and in the most cost effective way
  • Any other duties assigned from time to time

Employment Type:

Full time basis

Experience:

At least one year in a similar position

Job Purpose

The successful candidate will be able to work in a team and provide administrative support to team and managers which Include general clerical to facilitate daily operations

Skills Required & Competencies

  • Diploma in Business Administration
  • Proficient in micro soft office application packages
  • Excellent communications and interpersonal skills
  • Organisation skills

How To Apply

Send your CV and cover letter stating your expected salary to hr@kensvillemotors.com